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Response services are guaranteed ONLY for Members. Non-members are not guaranteed a response and will be required to sign a Non-member contract. Services and rates differ. Duty managers can be contacted for exercises.

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Current Job Openings

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Position:   T&C Finance Administrator   

Department: Finance UK  

Location: Southampton

Vacancy Type: Permanent / Full time  

Line Manager: Senior Account – Commercial

Pay Grade: 3

Career Group: BS-2

Closing Date for Applications: 20th October 2019

Start Date: Anticipated to be November 2019

This is a permanent role which will enable the successful applicant to gain an in depth understanding of our Training and Consultancy department by providing commercial, financial and business administration to both the Senior Accountant – Commercial and the Global Training and Consultancy Manager, as well as travel booking support in a spill situation.

We are looking for motivated individuals who can demonstrate strong administrative and multi-tasking abilities in a fast paced environment, as well as strong effective team working ability and customer service ethos. The successful candidate will have an ability to build relationships with delegates and internal customers and communicate clearly and effectively.

Purpose of the Job The position will provide a finance and business administration in addition to commercial support to both the Senior Accountant – Commercial and the Global Training and Consultancy Manager.

Main Accountabilities

  1. Provide general finance & business administration and commercial support to the Senior Accountant - Commercial to ensure the efficient and effective delivery of OSRL’s training and consultancy services.
  2. Ensure invoices are raised on time for work undertaken under the guidance of the Senior Accountant - Commercial and Training Co-ordinator. Collate supporting documents for the invoices; supplier invoices, timesheets and expense claims.
  3. Provide monthly Income and Expense Accrual data to Accounts.
  4. Liaise with Accounts to ensure prompt payment of invoices and for general invoice queries.
  5. Work with the Training Co-ordinator to ensure that all the necessary course bookings, course preparation and arrangements, organisation, delivery and completion for the running of external training courses is carried out in a timely and efficient manner.
  6. Support the Global Training and Consultancy teams with remote bookings and administration support.
  7. Provide annual leave cover for Training Co-ordinator.
  8. Deal with Training and Consultancy business correspondence and queries, making sure that all enquiries are dealt with promptly and efficiently.
  9. Utilise and maintain the NetSuite system to ensure training and consultancy project status and details are recorded in a timely manner and kept current.
  10. Utilise and maintain the NetSuite system ensuring delegates booking status and where applicable invoices and certificates are uploaded.
  11. Utilise and maintain the NetSuite system for external courses and delegate databases to ensure training details are recorded in a timely manner and kept current.
  12. Raise Purchase Requests on the NetSuite System as and when required.
  13. Record timesheet data and ensure the team have submitted theirs ahead of Accounts deadlines (Invoice cut-off and accruals). Collate customer and delegate feedback and report key findings to the Project Manager, Global Training and Consultancy Manager and other staff as required; ensuring feedback is acted upon in a timely manner to ensure high levels of customer satisfaction.
  14. Collate monthly NPS scores for Training and Consultancy to support preparation of business reports.
  15. Provide ad-hoc administration support to the Senior Accountant – Commercial and then Global Training and Consultancy Manager and teams as required.
  16. Conduct any other tasks, as deemed reasonable and appropriate to the job holder’s skills and experience, as directed by management.
  17. Form part of the Travel Bookers rota

To apply please send your CV and covering letter to ensuring your current manager is on copy by Monday 21st October 2019.


JOB TITLE: Preparedness Solutions Advisor

Reporting to: Preparedness Solutions Manager, APAC

Job parameters: Permanent


Main Job Role:

  • Develop business relationships and sales of Preparedness Services in Asia Pacific
  • Strategise, implement and maintain strong relationships with client’s key contacts
  • Deal with all enquiries in a timely manner. Consult with clients on technical requirements and details required to develop solutions for their query
  • Work with internal departments and suppliers / partners to ensure resources are in place to deliver on proposals
  • Ensure proposals comply with relevant OSRL policies and external legislative, industry and best practice guidelines
  • Develop and offer the most efficient and effective solutions to Clients’ queries
  • Perform the role of an Account Manager for assigned Members


Main Accountabilities:

  • Maintain and develop relationships with existing and new clients through planned individual account support, and liaison with clients, especially with decision makers
  • Develop sales strategies and action plans to achieve / exceed budget targets for preparedness business
  • In conjunction with Marketing, identify new potential opportunities and develop them into profitable contracts
  • Establish strong client relationship by providing accurate and timely information to clients’ enquiries such as products, Proposals and technical solutions 
  • Respond to incoming Requests for Information (RFIs), Requests for Proposals (RFPs) in a professional, creative and timely manner
  • Understand a client’s business needs and work with the delivery team to develop tailored and technically sound proposals
  • Ensure proposals and bids are correctly priced and contractual terms fully evaluated using internal pricing protocols and review processes

        Work with the following functions:

  1. Commercial - Regional and Global Business Development teams
  2. Technical - Internal delivery teams
  3. Contractual – Preparedness Solutions Manager / Commercial Director
  4. Tax – Tax Manager
  5. External suppliers and partners
  6. Finance team
  7. HSEQ
  8. Purchasing
  • Champion the importance of quality, consistency and good customer service within the Preparedness Solutions Team
  • Support Manager in the generation of monthly forecast, reporting and the budgeting process
  • Proactively promote best practice and continuous improvement in all health, safety, environment and quality matters relating to staff, sub-contractors and others with whom OSRL has dealings

If you would like to express your interest in this role, please email CV and a covering letter explaining why you wish to apply to by Monday 7th October 2019

Remuneration will be based on local pay package and only those candidates shortlisted for interview will be contacted.


Please note: OSRL does not accept unsolicited CVs from recruitment agencies and/or search firms. Unsolicited candidates will not entitle an agency to a referral fee